Personal Business Block Style Letter With Open Punctuation Example

Using a letterhead will eliminate the return address.  An Enclosure notation at the bottom of the letter means there is something in the envelope in addition to the letter.  Open Punctuation:  No punctuation after the salutation or the complimentary close.

Make the top and bottom margins approximately the same.
1234 My Street Address
Garden City, KS 67846
May 2, 1997
QS - 4 returns
1" Side Margins MR. ROBERT EMPLOYER PRESIDENT
JONES MANUFACTURING COMPANY
1400 MAIN AVENUE
CLEVELAND OH 25000		 1" Side Margins
DS - 2 returns
Dear Mr. Employer
DS - 2 returns
Please consider my application for the position typist which was advertised in the Garden City Telegram.  I have just graduated from Garden City High School where I took several business education courses.  I have studied typing for two years and can type accurately at the rate of 60 words per minute.
DS - 2 returns
In addition to my business education, I have held several part-time jobs that have provided experience in this field.  I worked as a clerical helper with light typing duties for the Marco Company during the past two summers.  I also addressed envelopes on a part-time basis for the Sims Mailing Company for a period of six months last year.
DS - 2 returns
I would appreciate an opportunity to discuss this job withyou at your convenience.  My resume is enclosed for your review.  You may contact me by mail at the address above or telephone me at 555-1111.
DS - 2 returns
Sincerely
QS - 4 returns
(Signature)
Amy Student
DS - 2 returns
Enclosure

A Letter of Application usually consists of three paragraphs:  Paragraph 1 states the job being applied for, Paragraph 2 details the skills you possess and how you are qualified for the job being applied for, and Paragraph 3 requests an interview and states that the resume is enclosed.

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Personal Business Modified Block Style Letter with Mixed Punctuation Example

Using a letterhead would eliminate the return address.  An Enclosure notation at the bottom of the letter means there is something in the envelope in addition to the letter.  Mixed Punctuation: A colon (:) after the salutation and a comma (,) after the complimentary close.

Modified Block has a tab set at about 3" from the left margin so that the return address, date, complimentary close, and typed name can be indented.

 
1234 My Street Address
Garden City, KS 67846
May 2, 1997

 
QS - 4 returns
1" Side Margins MR. ROBERT EMPLOYER PRESIDENT
JONES MANUFACTURING COMPANY
1400 MAIN AVENUE
CLEVELAND OH 25000		 1" Side Margins
DS - 2 returns
Dear Mr. Employer:
DS - 2 returns
Please consider my application for the position typist which was advertised in the Garden City Telegram.  I have just graduated from Garden City High School where I took several business education courses.  I have studied typing for two years and can type accurately at the rate of 60 words per minute.
DS - 2 returns
In addition to my business education, I have held several part-time jobs that have provided experience in this field.  I worked as a clerical helper with light typing duties for the Marco Company during the past two summers.  I also addressed envelopes on a part-time basis for the Sims Mailing Company for a period of six months last year.
DS - 2 returns
I would appreciate an opportunity to discuss this job withyou at your convenience.  My resume is enclosed for your review.  You may contact me by mail at the address above or telephone me at 555-1111.
DS - 2 returns
 
Sincerely,
QS - 4 returns
(Signature)
 
Amy Student
DS - 2 returns
 Enclosure

Make the top and bottom margins approximately the same.

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Business Block Style Letter with Open Punctuation Example

Business Block Style letters should be typed on letterhead stationery.  Open Punctuation: No punctuation after the salutation or after the complimentary close.  

Modified Block has a tab set at about 3" from the left margin so that the return address, date, complimentary close, and typed name can be indented.

 

JONES MANUFACTURING COMPANY
1400 Main Avenue
Cleveland, OH 25000
May 2, 2000
QS - 4 returns
1" Side Margins

Mrs Great Teacher
Garden City High School
1412 N Main
Garden City KS 67846

 1" Side Margins
DS - 2 returns
Dear Mrs. Teacher
DS - 2 returns
Miss Amy Student, a graduate of Garden City High School, has applied for a position with our company as a typist. She has given us your name and her permission to ask you about her skills and attendance while in your class.
DS - 2 returns
Will you, therefore, please verify that Amy Student was in your class and respond as you desire about her performance in class.
DS - 2 returns
Thank you, Mrs. Teacher.
DS - 2 returns
 Sincerely,
QS - 4 returns
(Signature)
 Mr. Robert Employer
President
DS - 2 returns
Typist's Initials  xx

Make the top and bottom margins approximately the same.

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Memorandum Example

Memos use 1" side margins and a 1" top margin. This type of correspondence is used interoffice and is not mailed; therefore, there is no return address, inside address, salutation, or complimentary close. Paragraphs are block style, single spaced with a double space between paragraphs.

 

TO:  Fellow Worker
DS - 2 returns
FROM:  Amy Student
DS - 2 returns
DATE:  May 2, 1997
DS - 2 returns
SUBJECT: What the Memo Is About
DS - 2 returns

The body of the memo is single spaced and paragraphs are not indented. Memos are sent interoffice, only to those people in the same organization or business. Memos are never mailed. They are delivered within the organization by courier.
DS - 2 returns

Memos can be to a single person or a group of people. They can be from the writer or typed by another for a fellow worker. The subject is always a summary of what the memo is about.
DS - 2 returns

There is no inside address, salutation, or complimentary close in a memo. The TO, FROM, DATE, and SUBJECT data are aligned at the next available tab stop following the longest heading entry (usually 1" in from the left margin).

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Envelope Example

An envelope is typed in all capital letters with no punctuation. This is in compliance with the Postal Service.

 

 

AMY STUDENT
1234 MY STREET ADDRESS
GARDEN CITY KS 67846

MR ROBERT EMPLOYER PRESIDENT
JONES MANUFACTURING COMPANY
1400 MAIN AVENUE
CLEVELAND OH 25000

 

 

Sample Resume

 

Amy Student

Objective:

State your career objective in two or three sentences.

Education:

List your most recent education first followed by the previous ones only through high school. Include the name of the school, address, city, state, and zip code, dates of degrees obtained, and honors earned.

Work Experience/Skills:

List your most recent work experience first followed by previous ones. Include name of employer, address, phone number, and jobs held.

Honors/Awards:

List any honors or awards earned.

Community Activities:

List any activities you are involved in.

References:

Available upon request.
OR
List three people and include their name, title, address, and phone number.

 

Resumes should be limited to one page in length if at all possible.

On a resume you are not required to list personal information such as birthdate, sex, marital status, health, or race.

It is generally a good idea to have references available upon request or to list three references including name, title, address, and phone number for each. Those three references should not be relatives and you should ask for permission to use them as references. Teachers, administrators, ministers, local business leaders, and former employers make good references.

Sections on a resume can be arranged in the order that best promotes you for the job.
Additional sections can be added or deleted to best promote you for the job.


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Outline Format for Oral Presentations
Oral Presentation Outlines MUST be structured as follows:

Student 1
Amy Student
Mr. Jones
Speech Period 4
23 March 2000
  1. Introduction
    1. Attention-getting device. May be a quote, illustration, shocking statement, or rhetorical question.
    2. Rationale for speech. Why did you choose the topic--why is it important?
    3. Thesis.
      1. Purpose: "I will inform/persuade you about..."
      2. Preview/signposting: "My three main ideas are..."
  2. Body
    1. Main idea number 1.
      1. Supporting material for main idea 1.
      2. Supporting material for main idea 1.
      3. Transition sentence.
    2. Main idea number 2.
      1. Supporting material for main idea 2.
      2. Supporting material for main idea 2.
      3. Transition sentence.
    3. Main idea number 3.
      1. Supporting material for main idea 3.
      2. Supporting material for main idea 3.
      3. Supporting material for main idea 3.
  3. Conclusion
    1. Summary: review and/or pull together the most important points.
    2. Postview: restate your original main ideas.
    3. Final Thought: This will be the last thing you say to the audience, so plan it well. End clearly!

Some things to remember: 
 -Everything on the outline should be a complete sentence except the words "Introduction," "body," and  "conclusion".
 -Sources must be cited in MLA format.
 -List your sources on a Works Cited page. Follow the Works Cited instructions.

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Essay Format and Guidelines

 

Student 1
 

Amy Student

Mr. Heinrichs

English II Period 3

27 November 1996


Centered Title

The body of the paper starts on this line. If you continue in your pursuit of the correct MLA

format, your paper will meet the mechanical requirements at Garden City High School. That

attention to detail will help any paper. Not only will you enhance your English grade, but you will

be prepared to follow any documentation style in future classes and in other institutions.

Please notice that the margins are one inch and that the paper is double-spaced throughout. Your

font size should be no larger than 10 or 12 point. This is a standard font size. Do not use script or

other elaborate font types to try to enhance your paper. Your ideas should be good enough

without them. If they are not, nothing will disguise that fact.

Indent five spaces to begin all paragraphs and do not triple-space between paragraphs. Do not

capitalize the entire title, underline the title, or use quotation marks. Do not boldface or

italicize it. The header begins on the first page and includes your last name and the page number.

That is all you need for the header—no comma or the word "page" or punctuation.


 

Student 2
 

Amy Student

Mr. Heinrichs

English II Period 3

27 November 1996

 

Make sure you leave a one inch margin at the bottom as well as the top of your paper. Do not

try to crowd lines at the bottom of the page to save a piece of paper. GCHS recycles.

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Works Cited Examples (Note Spacing and Punctuation)

BOOKS:

One Author:

Jones, Sam. The Life and Times of a Student. Fargo, ND: Harcourt, 1991.

Two or Three Authors:

Smith, Carrie, and Mary Jones. Rappin' It Up. Boston: Prentice Hall, 1995.

More than Three Authors:

Alvarez, Juanita, et al. Cooking in America. Chicago: Signet, 1988.

An Article in a Reference Book:
(with author)

Farquar, Mary. "Marriage." Encyclopedia Britannica, 1996 ed.

(without author)

"Trees." Collier's Encyclopedia, 1993 ed.

A Textbook:

Nash, Gary B. "Chapter 10: The Great Depression." American Odyssey: The United States in the 20th Century. New York: Glencoe, 1994: 324 - 51.

A Work in an Anthology/Collection:

Green, Mark. "The Pro-PAC Backlash: When Money Talks, Is It Democracy?" Points of View. Ed. Robert

E. Diclerico and Allan S. Hammock. 3rd ed. Guildford, CT: Dushkin Publishing Group, 1986: 156-160.

Bible:

NO Works Cited entry is necessary on the Works Cited page. However, in the body of the paper

the Bible reference would be:

The Bible speaks of the sacrifice God made to save the world (John 3:16).

"For God so loved the world, that he gave his only begotten Son..." (John 3:16).

 

PERIODICALS:

Signed Article in a Magazine:

Tully, Shawn. "The Universal Teenager." Fortune 4 Apr. 1994: 14-16.

Unsigned Article in a Magazine:

"Do School Uniforms Help?" The New Republic 28 Mar. 1994: 9.

Signed Article in a Newspaper:

Bloom, Jim. "Schools in Transition." Garden City Telegram 10 June 1994, 4A.

Unsigned Article in a Newspaper:

"President Impeached." Garden City Telegram 5 April 1999, 1A.

 

 

OTHER:

Personal Interview:

Brooks, Sarah. Personal Interview. 15 July 1999.

Survey:

Survey. 30 GCHS U.S. History Students, 3rd hour. 12 Dec. 1999.

Class Notes:

Springston, Brad. Class Notes. U.S. History, 5th hour. Fall 1999.

 

COMPUTER RESOURCES:

CD ROM Encyclopedia:

"Flowers." Collier's Electronic Encyclopedia, 1996 ed.

CD ROM Periodical Access: SIRS

Storms, Edmund. "Warming Up to Cold Fusion." Technology Today May/June 1994. pp 19 - 29.

      SIRS. CD ROM.

Online Periodical Access: ProQuest, InfoQuest, etc.

Stempel, Douglas. "Loving our Heritage." Annapolis Reporter 3 July 1992: 12. ProQuest. Online.

       13 Nov. 1999. (Note to students: This is the date you found it on the Internet.)

 

 

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